Must-Know Features for Course Administrators Using Hawkes Learning

Managing multiple instructors and student sections can be challenging, but Hawkes Learning makes it easier with Course Administrator access. As a Course Administrator, you have full control and access to:

• All instructor section settings
• All student settings and grade data
• The ability to update grades manually for any student
• The ability to add new instructors to Hawkes

With these permissions, administrators can ensure courses are properly set up, assignments are aligned, and instructors have what they need to succeed.

Here’s a closer look at the features that make course management smoother with step-by-step instructions on key processes.

Adding New Instructors

→ Watch the Video Tutorial: Adding New Instructor, Permissions Explained, & Sending Course Invitation

1. As a Course Administrator, navigate to Tools > Manage Instructors.
2. Select Add Instructor.
3. Enter the new instructor’s first name, last name, email address, select their role, and click Save.

Once added to the course, the instructor will receive a course invitation email with steps to create their Hawkes Teach account and add the course to their Dashboard.

If a newly added instructor cannot locate the invitation email, the Course Administrator can resend it by selecting the instructor, clicking  Actions, and choosing Send Invitation Email.

Creating & Configuring Sections for Instructors from a Templated Section

→ Watch the Video Tutorial: Using a Templated Section to Push Out for Instructors

If you have an existing, templated section with assignments and settings already assigned and would like to use it to copy out to other instructors, follow these steps.

1. Navigate to Tools > Manage Sections.
2. Click on Add Section and use the dropdown to select the instructor for whom you’re creating the section for.
3. Enter the request details: section name, section start date, section end date, meeting times (optional) and section visibility.
4. Click Save or Save and Add Another if needing to repeat for another instructor.

Configuring Section Settings

1. Select the new sections by clicking the box next to the instructor(s) name and section(s).
2. Click Actions and Configure Section.
3. Select the templated section you want to copy settings from using the “Apply From” dropdown.
4. Click Apply Settings to push out the configuration.

Making a Templated Section Available for Instructors to Copy & Create Their Own

→ Watch the Video Tutorial: Making a Templated Section Available for Instructors to Copy

1. Create the Templated Section.
2. Navigate to Tools > Manage Sections.
3. Select the Templated Section, Actions, and Manage Facilitators
4. Share the Templated Section.
   1. Select "All Facilitators" to include all instructors, or choose specific individuals.
   2. Click Submit to push the section to each selected instructor's Teach accounts.
5. Mark the templated section as "Inactive" using the "Visibility" column.
   
   

October 2025 Update:
Course Admins now experience an updated "Manage Sections"

Simply toggle on "Manage Section Templates" as highlighted in the screenshot below to see all templates tied to a section in one place. From here, updates can be made directly, allowing you to ensure accuracy and save time.

Self-Help PDFs

Explore printable directions and more guidance with Course Admin permissions below.

Course Administrator – Creating Sections for Instructors from Templated Section.pdf

Course Coordinator – How to Add a New Instructor.pdf

Course Coordinator- Making Templated Section Available for Instructors to Copy.pdf

Platform Roles and Permissions.pdf